Job Description: Director of Finance & Administration

Company: Gallo Center for the Arts
Location: Modesto, California
Job Category: Full Time
Job Type: Finance
Salary: $$105,000-$125,000 - Annual

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Director of Finance & Administration

 

About The Gallo Center for the Arts

The Gallo Center for the Arts (GCA) is a state-of-the-art performing arts complex located in the heart of vibrant downtown Modesto, CA.  The Gallo Center houses two indoor performance venues—the 1,248-seat Mary Stuart Rogers Theater and the 440-seat Foster Family Theater, as well as year-round outdoor community programming in the Modesto Rotary Music Garden.  The mission of the Gallo Center is to enrich the quality of life in the San Joaquin Valley by providing an inspirational civic gathering place where regional, national, and international cultural activities illuminate, educate, and entertain.  The Gallo Center celebrates the diversity of our community by offering an array of cultural opportunities designed to appeal to and be accessible to all.  For more information about the Gallo Center for the Arts, please visit GalloArts.org.

Position Summary

The Director of Finance & Administration oversees and administers all financial functions and activities of the Gallo Center for the Arts, LLC; Gallo Center for the Arts, Inc. and the Central Valley Center for the Arts, a 501(c)(3) nonprofit corporation. Reporting to the CEO, the Director of Finance & Administration is the organization’s senior advisor on financial matters. The Director takes a leadership role in setting the overall strategic plan for the Gallo Center for the Arts and is responsible for moving the organization toward accomplishing its financial objectives. The Director serves as the senior financial officer, providing leadership to efficiently use the resources of the Gallo Center for the Arts. The Director ensures that all activities follow appropriate financial and accounting policies and procedures. The Director of Finance & Administration also regularly confers with and advises the CEO and the Board of Directors.

Essential Functions, Duties, and Responsibilities

Financial and Business Management – 85%

Provides direction and oversight for all financial systems within the Gallo Center for the Arts. Develops, maintains, and evolves the operating budget to ensure that resources are appropriately directed toward programmatic goals; ensures conformity with Gallo Center policies and procedures; and employs sound business practices. More specifically, the Director of Finance & Administration will:

• Guide the CEO in developing and implementing a comprehensive fiscal plan and budget planning process.
• Plan and direct analysis of resource demand, utilization, and management, and advise the CEO on budgetary policy as it affects the organization and operation of the Gallo Center for the Arts.
• Establish and maintain a system of internal financial controls to meet the department’s objectives of effective and efficient operations, reliable financial reporting, safeguarding of resources against waste, loss and misuse; and compliance with applicable laws, regulations and internal policies and procedures.
• Supervise finance staff. Interview, select, train, evaluate performance of and make merit recommendations for this staff.
• Assure timely and accurate preparation of financial reports in accordance with generally accepted accounting principles (GAAP), providing these reports to the CEO, Board, County, staff, lenders and other interested parties.
• Serve as primary contact for the Board of Directors’ Finance, Investment, and Audit Committees.
• Provide strategic financial analysis of current operations and projections for future to aid management and board with understanding of the organization’s finances and their implications.
• Direct and oversee financial functions of the Gallo Center for the Arts, including ticket office deposits, accounts payable, contracts, accounts receivable, and payroll operations.
• Establish policies and procedures to ensure revenue and costs are charged or transferred properly.
• Direct the preparation of recharge and rental rates. Initiate annual discussions with the CEO and all other department directors to ensure that all possible rate producing activities are identified and all costs are collected for the development of an accurate rate for those activities.
• Develop internal practices to collect data and monitor the income activities per established industry business practices.
• Advise the CEO and deparment directors of the financial status of each of the income activities monthly, using predetermined financial reporting requirements.
• Develop and improve departmental business systems that will provide timely and accurate income and expense data, streamline recharge procedures, and create best business practices.
• Work with COO to develop system specifications that will improve and enhance accounting needs and financial reports.
• As requested by the CEO, prepare strategy and resource materials (financial documents, etc.) for presentation to the Board of Directors.
• Manage Gallo Center cash flow and, with the Board Finance Committee, arrange for financing loans to meet cash needs as needed.
• Prepare for and serve as the primary contact with independent auditors conducting annual reviews of the Center’s businesses financial matters. Serve as the point person for assuring that any areas for improvement identified in an audit are properly addressed in a timely manner.

Administration and Human Resources – 15%

• Provide leadership and work with the COO to establish operational priorities for functions and activities related to the business of the Gallo Center.
• Identify and target areas for new developments to increase efficiency and productivity
• Serve as a member of the Gallo Center senior management team, working to develop strategic objectives and long-range plans for the Center.
• Provide leadership to the Gallo Center in the areas of overall administration, budget management, and human resources management. Advise department directors and make recommendations on strategies to accomplish programmatic goals and objectives by using current resources.
• Contribute to the development of positive staff morale and the company culture marked by respect for each other by practicing and encouraging behavior consistent with Gallo Center’s personnel policies.

• In partnership with Human Resources, ensure that existing Human Resource policies and procedures are complete and compliant with applicable legal requirements.
• Collaborate with Human Resources regarding terminations, leave of absences, workplace investigations, and any other employee relations.
• Ensure annual trainings are rolled out by directors to employees.
• Annually review EEO-1 and CA Pay Data reports for accuracy before being submitted by Human Resources.
• Occasionally review and submit time cards to payroll for processing.

Education and Experience

             Education – Bachelor’s Degree in Accounting, Finance or equivalent required; CMA, CPA or MBA preferred.

Experience – Minimum five years in a senior financial leadership role, prefereably within the nonprofit performing arts sector or equivalent.

Knowledge, Skills, and Abilities

• Demonstrated knowledge of the principles, practices and trends of effective financial and organizational management.
• Proven leadership and decision-making skills; ability to organize problem-solving sessions and guide others toward effective solutions.
• Demonstrated supervisory and leaderships skills and experience to effectively recruit, train and manage personnel.
• Expert knowledge of accounting software packages; MIP and Quickbooks preferred; a working knowledge of Tessitura is also strongly preferred.
• Expert knowledge of standard accounting principles and practices.
• An understanding and appreciation for organizational and interpersonal dynamics with the ability to perceive conflict in business settings and the skill to develop strategies to manage it.
• Excellent interpersonal and communication skills with the ability to express ideas clearly and concisely.
• Strong analytical skills with proven ability to research and interpret data, write cogent and persuasive reports, and present analyses both orally and in writing.
• Demonstrated experience in financial management (i.e. allocation of resources, budget preparation, financial analysis, rate development and revenue projections.)
• Strong organizational skills; demonstrated ability to work on projects with competing deadlines and to independently establish goals and workload priorities; flexibility in dealing with people and competing demands.
• Demonstrated strong writing skills and experience in preparing reports, proposals, protocols, correspondence, policies and procedures, and other projects; ability to edit copy for correct grammar, spelling and punctuation.
• Ability to contribute to a diverse workplace through ideas or experience.
• Proficient at applying various software programs (word processing, spreadsheets, databases, accounting) to accomplish assignments; ability to learn new software as necessary.
• Ability to act independently, as well as part of a team.
• Appreciation for the performing arts is desirable; the ability to represent a nationally recognized performing arts center with professionalism and integrity is required.
• Thorough knowledge of and ability to interpret Gallo Center personnel, budgetary and business practices and procedures.
• Ability to stay current with California labor law, policies and practices; ability to assimilate and practice university and campus Human Resources policies and practices.

Physical Demands

• Attendance and punctuality
• Mobility within the office
• Ability to walk, sit, stand, and climb stairs
• Ability to stand for long periods of time
• Ability to move and lift up to 20 pounds
• Ability to talk and hear
• Ability to use hands an fingers, to handle office equipment, records and files
• Occasionally required to reach with arems and hands and to stoop, kneel, or croutch
• Visual Acuity (far/near)
• Ability to drive a vehicle

Compensation and Benefits

This full-time, salaried position requires a minimum of 40 hours per week, with an estimated annual base salary range of $105,000-$125,000, plus benefits. The Gallo Center for the Arts offers a competitive compensation package commensurate with experience and ability, including health, dental, and vision insurance, flexible spending accounts, health savings accounts, accidental death and dismemberment and life insurance, 529 college savings plans, long-term disability coverage, 401(k) matching plan, vacation, holiday, sick pay, and an optional hybrid work model.

How do I apply?

Interested candidates should submit resumes and cover letters in a single Word or PDF document saved as the candidate's first and last name.

All submissions should be emailed to Chad Hilligus at CHilligus@galloarts.org with the job title (Director of Finance & Administration) in the subject line.  No phone calls, please.

For more information about life in Modesto, please visit VisitModesto.com.