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Tags
Select the Use button to add a tag to the body of your email. You may also use tags in the subject of your email by copying and pasting them directly in.
| {FIRST_NAME} | Adds the recipients First Name. | Use |
| {LAST_NAME} | Adds the recipients Last Name. | Use |
| {COMPANY_NAME} | Adds the Company Name. | Use |
| {PORTAL_NAME} | Adds the application portals name. | Use |
| {MEMBER_NAME} | Adds the Recipients Membership name. | Use |
| {SIGNATURE_OPT_IN} | Adds the Opt-in link. | Use |
| {SIGNATURE_OPT_OUT} | Add the opt-out link. | Use |
| %signature% | Adds your preferred signature block. | Use |
| {Event_Start_Date} | Adds the Event's Start Date.(Events Only) | Use |
| {Event_End_Date} | Adds the Event's End Date.(Events Only) | Use |
| {Event_Name} | Adds the Event's Name.(Events Only) | Use |
| {Event_Description} | Adds the Event's Description.(Events Only) | Use |
| {Online_Training_Description} | Adds the Online Training Description.(Online Training Only) | Use |
| {Event_Specific_Dates} | Adds the Event's specific dates.(Events Only) | Use |
| {member_number} | Adds the Membership Number. | Use |
| {MemberSince} | Adds the Member Since Date. | Use |
| {CONTACTEMAIL} | Adds the organization email address used as the "From" address for other membership-related emails (e.g., new member welcome emails). Manage email addresses here. | Use |
| {CERTIFICATE_NUMBER} | Adds the Contact's Certificate Number | Use |
| {EVENTLOCATION} | Adds the Event's Location. | Use |
| {TOTALEVENTCREDITS} | The total number of credits that the contact has earned through the event tickets and workshops. | Use |
| {ASAPPEARSONBADGE} | Display the text of as appears field in the event setup. | Use |
| {contact_organization} | Displays the organization name of the contact. | Use |
| {RENEWALDATE} | Adds the Member Renewal Date in (yyyy-mm-dd). | Use |
| {MEMBERSHIP_YEAR} | Adds the Member's Membership Year | Use |
| {RENEWALDATE_MM-DD-YYYY} | Adds the Member Renewal Date in (mm-dd-yyyy). | Use |
| {LMS_CREDIT} | The number of credits the LMS course is worth for Continuing Education | Use |
| {COLLECTION_PERIOD_END-DATE_YYYY_MM_DD} | The end date of the CE collection period end date | Use |
| {LMS_COURSE_COMPLETION_DATE} | The completion date of the LMS course | Use |
| {INCEPTION_DATE} | Adds the Member Inception Date in (yyyy-mm-dd). | Use |
| {EVENT_END-DATE_MONTH_YYYY} | Adds Event End Date in Full Month Name and Year Format.(Events Only) | Use |
| {EVENT_END-DATE_MONTH_YYYY_ADD3} | Adds Event End Date in Full Month Name and Year Format Plus 3 Years.(Events Only) | Use |
| {WORKSHOP_NAME} | Adds the workshop name (if applicable) | Use |
| {WORKSHOP_DESCRIPTION} | Adds the workshop description (if applicable) | Use |
| {WORKSHOP_CREDITS} | Adds the workshop credit for related workshop (if applicable) | Use |
| {TOTALWORKSHOPCREDITS} | Adds the sum of all workshop credits for related event (if applicable) | Use |
| {Event_Start_Date_DD-MM-YYYY} | Adds the Event's Start Date in (dd-mm-yyyy).(Events Only) | Use |
| {Event_End_Date_DD-MM-YYYY} | Adds the Event's End Date in (dd-mm-yyyy).(Events Only) | Use |
| {RENEWALDATE_DD-MM-YYYY} | Adds the Member Renewal Date in (dd-mm-yyyy). | Use |
| {RENEWAL_DATE_MONTH_DD_YYYY} | Adds the Member Renewal Date in (Month Dth, yyyy). | Use |
| {INCEPTIONDATE_DD-MM-YYYY} | Adds the Member Inception Date in (dd-mm-yyyy). | Use |
| {TODAYSDATE} | Adds the current date. | Use |
| {TODAYSYEAR} | Adds the current year. | Use |
| {QR_CODE} | Adds the QR Code for their contactID, name, and emailAddress | Use |
| {WORKSHOP_DATE} | The date of the workshop (if applicable). | Use |
| {WORKSHOP_START_TIME} | The start time of the workshop (if applicable). | Use |
| {WORKSHOP_END_TIME} | The end time of the workshop (if applicable). | Use |
| {MEMBEREMAIL} | Adds the Member's Email Address. | Use |
| {INCEPTIONDATE_DD_MONTH_YYYY} | Adds the Member Inception Date in (Day Month Year). - eg. 27 October 2025 | Use |
| {RENEWAL_DATE_DD_MONTH_YYYY} | Adds the Member Renewal Date in (Day Month Year). - eg. 27 October 2025 | Use |
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Privacy Policy
Western Arts Alliance (WAA) values individual privacy and we want to give our constituents the opportunity to know what information we collect.
Data We Collect and How We Use It
There are various forms on our website and member portal that may ask for personally identifiable information. This information includes, but is not limited to, your name, professional title, place of employment, address, e-mail address, telephone number, IP address, and credit card information.
We may use this information to respond to an inquiry or request, to help improve our website and our services, to customize your experience of our website, or to send updates or notices about our organization and the products we offer that we think may be of interest to you. We may also combine this information with other generally or publicly available information to help us identify visitors’ preferences or interests. We may provide information that identifies you to companies that assist us in these activities, such as helping us fulfill your request for a product, service or information.
Here are other ways in which we might use data that you provide to us:
- The membership directory
- The electronic conference attendee list
- With the member’s express approval, WAA may occasionally provide, sell, or rent limited data to third parties, including companies that offer products and services for sale to WAA’s members.
How We Transfer and Store Your Information
Information you provide to us is always transferred and stored securely, and only authorized Western Arts Alliance staff, board, panel members, or other contractors have access to information in our database unless expressly stated at the point of data collection.
WAA uses third-party software packages to collect and store information. This software includes form and payment processing programs, email marketing tools, and database vendors. Although we take measures to safeguard against unauthorized disclosures of information, we can’t assure you that personally identifiable information we collect will never be disclosed accidentally in the future.
WAA reserves the right to disclose information where required by law or to comply with valid legal process (such as a search warrant, subpoena or court order), to protect WAA’s rights or property, including without limitation in the event of a transfer of control of WAA or substantially all of its assets, or during emergencies when safety is at risk.
How You Can Control and Update Data About You
We want to be sure that we keep only the most accurate and up-to-date information about you in our records. Therefore, whenever you believe that your contact information needs to be updated, you may login at https://members.westarts.org, then click ‘My Account’ > ‘My Profile’ to edit your profile data.
You may choose at any time to remove your name, postal and/or email addresses from the lists we use to send notices or updates and may elect to not receive correspondence from us. To do so, login at https://members.westarts.org, then click ‘My Account’ > ‘Email Notifications’ You may not opt of membership-related correspondence including renewal notices/invoices, notices of election, etc. If you wish to unsubscribe to our newsletters, you can follow the ‘Unsubscribe’ link at the bottom of each message. Alternatively, email staff@westarts.org and request to be removed.
Cookie Policy
By using or accessing our website (www.westarts.org), you are consenting to Western Arts Alliance’s use of browser cookies for analytics tracking.
We use Google Analytics to analyze user activity in order to help us understand how our content is being consumed. Tracking cookies records a user’s entrance and path through our website, including which pages you visit, the amount of time spent on each page, the page you were looking at previously, and when you left our site. They may also record the type of browser you’re using, the operating system you’re using, and your IP address, which can be used to identify your general location (country/city).
If you do not wish to have your usage tracked, you can install the Google Analytics opt-out add-on for your browser. The add-on does not prevent data from being sent to the website in other ways, for example, if you choose to fill out a form to provide us with more information.
By completing purchases with us, you agree to have your credit card and personal information securely stored as part of a payment profile within a third party payment gateway. This securely stored payment profile will be used, when authorized, for automated recurring payments and will allow for easier and faster checkouts. No credit card information is stored within Member365 and all payment data is accessed by way of a secure API. Under no circumstances do we share credit card or personal details.
You can see our refund and cancellation policy here.
Who can access the Western Arts Alliance member portal?
Please note that the Western Arts Alliance member portal is to be used by members of Western Arts Alliance only. Certain workspaces within the member portal will be tailored for and restricted to certain membership types; access to these areas will be determined and approved by Western Arts Alliance staff. The Content that is displayed in your member portal will automatically vary based on your user / membership type.
What can be posted?
To ensure all interactions within the Western Arts Alliance member portal are safe and friendly, Western Arts Alliance staff will oversee the member portal activity and will review, edit, and delete any inappropriate content that has been submitted. This includes abusive or offensive language, spam, malicious files, or other disrespectful contact. To help provide a productive environment, please report any offensive or suspicious activity to Western Arts Alliance staff. Please note that not all user-submitted content is representative of Western Arts Alliance, nor does it necessarily represent the views of Western Arts Alliance, its staff or members.